The Office of Sponsored Projects Accounting oversees the post-award financial administration of sponsored research for the university, including:

  • Award, Award Line, and Grant Worktag information (setup and modification)
  • Plan/Budget (detailed budget and reallocation)
  • Invoices
  • Accounts receivable
  • Financial reports
  • Expense transfers

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Announcements

  • In observance of the upcoming Memorial Day Holiday, the SPA Office will be closed on Monday, May 27th and will return to normal business hours on Tuesday, May 28th.
  • FY22 Transactions with Incorrect FD Worktag:
  • If you are inquiring about payroll transactions under Grant Driver Worktag with incorrect fund worktag that need to be fixed, depending on your role access, you can find transactions by running the following reports:
    1. Find Journal Lines
    2. Grant Detail Balances
    3. USC Labor Distribution Detail
  • Grant Worktags should only be assigned with FD007, FD008, or FD009. Incorrect Fund Worktag are correcting using Workday Payroll Accounting Adjustments (PAA). Additionally, review any related Payroll Costing Allocations (PCA) to ensure the proper Fund Worktag is updated. If you have any questions on PCA, please contact Payroll Services.
  • Workday Grant Management Changes effective March 1st (Cayuse Go-Live).
    • Integration to initiate new award records, then SPA will complete the award creation process in Workday.
      • Note: Award Amendment/Modification will continue to be manually processed from Cayuse to Workday.
    • Automatically creates specific Grant ID Worktags (master and/or satellites).
      • Creates new Master Award Line/Grant ID Worktag.
      • Creates new Satellite Award Lines/Grant ID Worktags when designated on awarded agreement/Cayuse:
        • Restricted Funds, including Participate Support Costs.
        • Subawards, if the subrecipient is provided to DCG to enter in Cayuse.
        • Cost Share. Note: Cost Sharing related to waived F&A does not require a Grant ID Worktag.
    • Workday Award record will have a link to the Cayuse Award under the Proposal ID field.
    • There is no award budget breakdown integration at this time.
    • SPA Accountant not listed in Cayuse, please refer to SPA’s website to locate the Award Contract Owner

  • SPA 2021/2022 Workday Fiscal Year-End Closing Procedures/Deadlines:
    Workday Tasks Deadline
    Payroll Accounting Adjustments Submit into SPA’s inbox by Wednesday, 7/13/2022 to be considered for FY 2021/2022.
    Non-Payroll Accounting Adjustments / Cost Transfers / Journals related to Grant worktags Submit into SPA’s inbox by Friday, 7/22/2022 to be considered for FY 2021/2022.
    Budget Amendments Submit into SPA’s inbox by Wednesday, 7/27/2022 with Amendment Date with June 2022 to be considered for FY 2021/2022.

  • Workday Financial Released on July 6!
    Our website now has new content regarding information and procedures for Grants Management related Workday processes. Please visit the the USC Workday Imagine website for more information about Workday.

  • SPA 2020/2021 Year-End Closing Procedures/Deadlines are now available!
    View our Year-End Closing Procedures/Deadlines memo for procedures and due dates related to SPA processes. UPDATE: Due to the 13-series close extension, Detailed Budget and SPA Budget Reallocation submission dates have been extended to Friday, July 23, 2021.

  • NEW Process regarding Satellite Establishment for Subawards!
    Effective November 1, 2020, each new subaward issued under a new or existing award, will be set up under a unique satellite account in KFS. This change is to streamline the conversion of financial data from KFS to Workday Finance. See the notice form the IMAGINE Finance Transformation Team and SPA’s email announcement.

  • Per the university’s guidance regarding the COVID-19 pandemic, our office will be closed until further notice and will continue to operate remotely during our normal business hours. Please refer to the following information to accommodate for the change:
      • Mail – All mail and packages will be redirected to USC Mailing Services, which with then be compiled for our office to pick up once a week on Fridays. To ensure delivery to our office, please add our mail code “8001” in the address. For example:

        Sponsored Projects Accounting Office
        3500 South Figueroa Street, Suite 102
        Los Angeles, CA 90089-8001
        OR
        Via campus mail: UGB 102 – MC 8001

         

      • Contact – Should you have any questions or concerns, we recommend contacting our staff via email.
        Name Email Address Phone Number
        Andy Castillo andycast@usc.edu (213) 740-0403
        Anthony Yang yanganth@usc.edu (213) 821-0504
        Bodrae Choi bodraech@usc.edu (213) 821-6404
        Carmen Martinez carmenma@usc.edu (213) 821-6414
        Carol Chau chauc@usc.edu (213) 821-6422
        Cindy Lee cmlee@usc.edu (213) 740-5381
        Edith Ducy ducy@usc.edu (213) 740-0401
        Francis Hui huifranc@usc.edu (213) 821-6408
        Genesis Gutierrez genesisg@usc.edu (213) 821-6412
        Gina Galang fernando@usc.edu (213) 821-6403
        Hiyori Tokairin htokairi@usc.edu (213) 821-6426
        Jonathan Mendonca jmendonc@usc.edu (213) 821-1384
        Monica Pupo pupo@usc.edu (213) 740-1253
        Norma Ramirez nlramire@usc.edu (213) 821-6424
        Richie Wong richiewo@usc.edu (213) 821-1034
        Robin Yang xdy@usc.edu (213) 821-6409
        Seth Conrad sethconr@usc.edu (213) 821-1319
        Shawn Suzuki shawnsuz@usc.edu (213) 821-6405
        Stacey Arthur sarthur@usc.edu (213) 821-6407
        Susan Park spark739@usc.edu (213) 821-0517
        Ted Liu tedliu@usc.edu (213) 821-6413
        Yanina Diaz yaninadi@usc.edu (213) 821-0501

    • SPA Lockbox Officially Closed:
      As of June 4, 2019, SPA is no longer receiving payments through our lockbox address (File No. 52095, Los Angeles, CA 90074-2095). Please forward all payments to our physical address:

      Sponsored Projects Accounting Office
      3500 South Figueroa Street, Suite 102
      Los Angeles, CA 90089-8001