Effort Certification Schedule

****** New FY2022 eCert Schedule Below******

Download the PDF – Effort Certification Calendar

eCert Notification email process for open Certification Periods (Quarter and Semesters)

Below is the progression of eCert email notifications sent out by the eCert administrators prior to the opening of the eCert period(s) and during the actual 30-day effort certification period(s). The intent of these emails is to notify eCert users of the upcoming important effort certification dates/ deadlines. The following schedule of notifications is applicable to all eCert periods going forward.

For the most current eCert schedule, please see or download the PDF “Effort Certification Calendar” above.

 

14 day notice to Reviewers to begin Processing Payroll Accounting Adjustment Transfers (PAAs)

  • 14 day period for Reviewers to create & process PAAs so they may be included in eCert creation process
  • Sent to All Reviewers only

7 day “advance” Notification to Reviewers of upcoming eCert period opening

  • Any pending PAA not finalized during this period will be cancelled upon the eCert document creation process
  • Sent to Cert Reviewers

14 day Reviewer Preparation Period

  • 14 day period for Reviewers to prepare Effort Certification Documents
    • Effort Documents finalized by Reviewers prior to 14 day period
      • These documents once complete will be placed in a queue and released at the official opening of the 30 day certification period (see eCert Calendar for additional details)
    • Effort Documents NOT finalized by Reviewers prior to 14 day period
      • These documents will stay within the Reviewers queue until action has been taken to finalize them. Once this occurs, then a notification will go out to the certifier. Please note the longer this takes the reviewer, the less time the certifier will have to complete the document.

30 day email notification to Certifiers and Reviewers (eCert Edocs are created & eCert Period Begins)

  • All incomplete PAAs have now been cancelled & must be recreated & processed in the eCert System
  • Sent to All eCert users (Reviewers, and PI’s)

15 Day email reminder to Certifiers and Reviewers

  • Sent to all eCert PI’s, and Reviewers with incomplete certifications

7 Day remaining email reminder to Certifiers and Reviewers

  • Sent to all eCert PI’s, and Reviewers with incomplete certifications

Deadline Notification Email

  • eCert Period Closing and last day to complete eCert certifications before account freezing.  All effort certifications due today

Account Freeze (Day after Deadline)

  • Accounts are now frozen and will remain frozen until all certifications related to the specific frozen account(s) have been certified
  • Additional follow-up emails may be sent to Reviewers and Certifiers with past due certifications
  • Reactivation of frozen accounts may take up to 24 hours