Principal investigators (PIs) and university departments hold the primary responsibility for the care, maintenance, physical inventory and control of equipment in their custody/organization code. In addition, they are responsible for:
- Initiating requisitions in eMarket and assigning the proper object code for equipment purchases
- Performing the biennial physical inventory for all equipment in their custody
- Assisting in the performance of equipment audits and any agency reporting requirements
- Safeguarding storage and security of all equipment in their custody
- Updating the Capital Asset Management System (CAMS) of any capital equipment movement in the department’s custody
In addition, on sponsored projects, PIs and departments are responsible for:
- Determining whether requested equipment is already available within the department
- Ensuring that such purchases are allowable under the sponsorship agreement
- Confirming project expiration date and ownership of all project equipment
- Submitting shipping documentation to Equipment Management as soon as any government-furnished property is received
- Tracking and verifying incoming equipment loans (only recorded in CAMS when the sponsor or institution requires tracking)