Checks

Checks

The Bank Reconciliations department reconciles and archives all university-issued checks.

Bank Reconciliations can reissue or cancel an uncashed check that is older than 180 days from the issue date (see below). For checks less than 180 days, contact the department that issued the check.

Check Status

Before Bank Reconciliations can process your request, you must first determine the check’s status. Only uncashed checks may be reissued or cancelled, and copies are only available for cashed checks.

• To determine the status of a Disbursement Control check, refer to USC Business Services.
• To determine the status of a payroll check, contact your departmental HR partner/payroll analyst.

Check Reissue

The Bank Reconciliations department can reissue uncashed checks that are older than 180 days from the issue date.

To request reissuance of a Disbursement Control check, use the “Check Cancel and Reissue Form” in the Business Forms Dashboard area of the Workday Financial System. Allow up to four weeks to review and process your request.

If a check requires correction of the amount or payee name, it must first be canceled (see check cancellation below), and a new request for payment must be submitted through the Workday Financial System.

To reissue a payroll check, contact your departmental HR partner/payroll analyst.

To avoid payroll checks expiring before they are cashed, USC employees are strongly encouraged to sign up for direct deposit through Workday. To avoid Disbursement Control checks expiring before they are cashed, sign up for direct deposit through Payment Services.

Check Cancellation

Bank Reconciliations can only process check cancellations for uncashed Disbursement Control checks when the payment is invalid and is older than 180 days from the issue date.

To request cancellation of a Disbursement Control check, use the “Check Cancellation Only Form” in the Business forms Dashboard area of the Workday Financial System. Allow up to four weeks to review and process check cancellation requests.

To cancel a payroll check, contact your departmental HR partner/payroll analyst.

Check Copies

USC employees may request a copy of a university-issued cashed check. Complete the Request Check Copy Form and allow up to three business days for processing.