The Office of Sponsored Projects Accounting oversees the post-award financial administration of sponsored research for the university, including:

• Award, Award Line, and Grant Worktag information (setup and modification)
• Plan/Budget (detailed budget and reallocation)
• Invoices
• Accounts receivable
• Financial reports
• Expense transfers

I want to request:

• Award, Award Line, Grant Worktag, and/or Plan Creation
• Award, Award Line, and/or Grant Worktag Modification
• Amendment Plan/Budget
• Cost Center Change on Award/Award Line/Grant Worktag 
• Grant or Grant Hierarchy Change 
• Cost transfers (formerly known as non-payroll expense transfer)
• Payroll Accounting Adjustment (formerly known as payroll expense transfer)
• Spend category correction
• Clearing an overdraft
• Clearing a non-payroll unallowable cost
• Internal requisition journal voucher

I want information about:

• Types of Awards and Award Lines
• Available and Restricted Spend Categories on the Grants Worktag – excludes Payroll related spend categories
• Financial reporting
• Account closeout
• Invoicing
• Workday Hub Quick Reference Guides – includes accessing/viewing awards and grants, award tasks, grant dashboards, etc.
• Workday Financial Management Reporting – includes former Account Status Report / Available Balance report
• Grants Management Training
• Total payments received
• Year-end closing procedures/deadlines
• IRS Form W-9
• Bank verification letter
• Bank accounts and routing numbers

Announcements

• SPA 2021/2022 Workday Fiscal Year-End Closing Procedures/Deadlines:
  

  Workday Tasks	Procedures/Deadlines
  Payroll Accounting Adjustments	Submit into SPA’s inbox by Wednesday, 7/13/2022 to be considered for FY 2021/2022.
  Non-Payroll Accounting Adjustments / Cost Transfers / Journals related to Grant worktags	Submit into SPA’s inbox by Friday, 7/22/2022 to be considered for FY 2021/2022.
  Budget Amendments	Submit into SPA’s inbox by Wednesday, 7/27/2022 with Amendment Date with June 2022 to be considered for FY 2021/2022.

• Workday Financial Released on July 6!
  Our website now has new content regarding information and procedures for Grants Management related Workday processes. Please visit the the USC Workday Imagine website for more information about Workday.

• SPA 2020/2021 Year-End Closing Procedures/Deadlines are now available!
  View our Year-End Closing Procedures/Deadlines memo for procedures and due dates related to SPA processes. UPDATE: Due to the 13-series close extension, Detailed Budget and SPA Budget Reallocation submission dates have been extended to Friday, July 23, 2021.

• NEW Process regarding Satellite Establishment for Subawards!
  Effective November 1, 2020, each new subaward issued under a new or existing award, will be set up under a unique satellite account in KFS. This change is to streamline the conversion of financial data from KFS to Workday Finance. See the notice form the IMAGINE Finance Transformation Team and SPA’s email announcement.

• Per the university’s guidance regarding the COVID-19 pandemic, our office will be closed until further notice and will continue to operate remotely during our normal business hours. Please refer to the following information to accommodate for the change:
  • Mail – All mail and packages will be redirected to USC Mailing Services, which with then be compiled for our office to pick up once a week on Fridays. To ensure delivery to our office, please add our mail code “8001” in the address. For example:

    Sponsored Projects Accounting Office
    3500 South Figueroa Street, Suite 102
    Los Angeles, CA 90089-8001
    OR
    Via campus mail: UGB 102 – MC 8001

  • Contact – Should you have any questions or concerns, we recommend contacting our staff via email.
    

    Name	Email Address	Phone Number
    Andy Castillo	andycast@usc.edu	(213) 740-0403
    Bodrae Choi	bodraech@usc.edu	(213) 821-6404
    Carmen Martinez	carmenma@usc.edu	(213) 821-6414
    Carol Chau	chauc@usc.edu	(213) 821-6422
    Cindy Lee	cmlee@usc.edu	(213) 740-5381
    Corazon Esliza	esliza@usc.edu	(213) 821-6407
    Edith Ducy	ducy@usc.edu	(213) 740-0401
    Evelyn Chiang	efchiang@usc.edu	(213) 821-6415
    Francis Hui	huifranc@usc.edu	(213) 821-6408
    Genesis Gutierrez	genesisg@usc.edu	(213) 821-6412
    Gina Galang	fernando@usc.edu	(213) 821-6403
    Hiyori Tokairin	htokairi@usc.edu	(213) 821-6426
    Norma Ramirez	nlramire@usc.edu	(213) 821-6424
    Robin Yang	xdy@usc.edu	(213) 821-6409
    Shawn Suzuki	shawnsuz@usc.edu	(213) 821-6405
    Stacey Arthur	sarthur@usc.edu	(213) 821-6407

 

• SPA Lockbox Officially Closed:
  As of June 4, 2019, SPA is no longer receiving payments through our lockbox address (File No. 52095, Los Angeles, CA 90074-2095). Please forward all payments to our physical address:

Sponsored Projects Accounting Office
3500 South Figueroa Street, Suite 102
Los Angeles, CA 90089-8001