The Office of Sponsored Projects Accounting oversees the post-award financial administration of sponsored research for the university, including:

• Account information (setup and modification)
• Budget (detailed budget and reallocation)
• Invoices
• Accounts receivable
• Financial reports
• Expense transfers

I want to request:

• Account and budget creation
• Account and/or budget modification
• Organization code change
• Department contact change
• Detailed budget
• SPA budget reallocation training
• Expense transfer (non-payroll and payroll)
• Object code correction
• Clearing an overdraft
• Clearing a non-payroll unallowable cost
• Internal requisition journal voucher

I want information about:

• Types of accounts
• Financial reporting
• Account closeout
• Invoicing
• Total payments received
• Year-end closing procedures/deadlines
• IRS Form W-9
• Bank verification letter
• Bank accounts and routing numbers

I want to access:

• SPA 360 on Business Intelligence/Cognos
• Justification for Charge(s) Near End Date form
• Prior Fiscal Year non-5x to 5x Labor Ledger Transfer Form

Announcements

• SPA closed for Winter Recess:
  In observance of the University’s Winter Recess, Sponsored Projects Accounting will be closed Tuesday, December 22, 2020 through Friday, January 1, 2021. We will resume normal business hours on Monday, January 4, 2021.

• NEW Process regarding Satellite Establishment for Subawards!
  Effective November 1, 2020, each new subaward issued under a new or existing award, will be set up under a unique satellite account in KFS. This change is to streamline the conversion of financial data from KFS to Workday Finance. See the notice form the IMAGINE Finance Transformation Team and SPA’s email announcement.

• Per the university’s guidance regarding the COVID-19 pandemic, our office will be closed until further notice and will continue to operate remotely during our normal business hours. Please refer to the following information to accomodate for the change:
  • Mail – All mail and packages will be redirected to USC Mailing Services, which with then be compiled for our office to pick up once a week on Fridays. To ensure delivery to our office, please add our mail code “8001” in the address. For example:

    Sponsored Projects Accounting Office
    3500 South Figueroa Street, Suite 102
    Los Angeles, CA 90089-8001
    OR
    Via campus mail: UGB 102 – MC 8001

  • Contact – Should you have any questions or concerns, we recommend contacting our staff via email.
    

    Name	Email Address
    Bodrae Choi	bodraech@usc.edu
    Carmen Martinez	carmenma@usc.edu
    Carol Chau	chauc@usc.edu
    Cindy Lee	cmlee@usc.edu
    Corazon Esliza	esliza@usc.edu
    Edith Ducy	ducy@usc.edu
    Evelyn Chiang	efchiang@usc.edu
    Francis Hui	huifranc@usc.edu
    Genesis Gutierrez	genesisg@usc.edu
    Gina Galang	fernando@usc.edu
    Kimberly Ho	kimberjh@usc.edu
    Nam Nguyen	nnguyen2@usc.edu
    Norma Ramirez	nlramire@usc.edu
    Robin Yang	xdy@usc.edu
    Shawn Suzuki	shawnsuz@usc.edu
    Stacey Arthur	sarthur@usc.edu
    Ted Liu	tedliu@usc.edu
    Tom Pham	tompham@usc.edu
    Vatche Chakerian	vchakeri@usc.edu

 

• SPA 2018/2019 Year-End Closing Procedures/Deadlines are now available!
  View our Year-End Closing Procedures/Deadlines memo for procedures and due dates related to SPA processes.

• SPA Lockbox Officially Closed:
  As of June 4, 2019, SPA is no longer receiving payments through our lockbox address (File No. 52095, Los Angeles, CA 90074-2095). Please forward all payments to our physical address:

Sponsored Projects Accounting Office
3500 South Figueroa Street, Suite 102
Los Angeles, CA 90089-8001

• New requisition requirement for SPA approval:
  Beginning in January 2018, for any requisition in excess of $2,500 and opened within 30 days of the expiration date of a sponsored project, you must attach the completed Justification for Charge(s) Near End Date form in the “Internal Notes” section of the requisition. SPA will NOT approve the requisition without the form.