Tips for Processing Purchase Orders & Invoices to Contract Charter Bus Companies

When you have selected your charter bus company, follow these tips to properly set up a Requisition / Purchase Order and facilitate payment:

Create either a Paperless Requisition or a Form Requisition. Because each contract bus company already has a signed agreement on file with Travel Management Services, no additional contractual documents need to be attached to your Requisition. Note that the Paperless Requisition process can be used for orders over $4,500. However, a Purchase Order Number is assigned by Purchasing Services for orders over $4,500 and not automatically by the system as is the case for orders under $4,500.
When you have your Purchase Order Number, please give the Purchase Order Number to your charter bus company and then place your order. Contractors should not place a reservation or dispatch a bus without a Purchase Order Number.
For users of BusBank, note that billing for the service will come from BusBank, not from the operator. Therefore, if a Purchase Order is used make Requistion payable to BusBank.
If a deposit is due, the vendor should mail an invoice referencing the Purchase Order to Accounts Payable.
Accounts Payable will process the payment within 10 business days. If faster payment is necessary, please take the invoice to reception and explain the circumstances.
When a post-event payment is due, the vendor should mail applicable invoices to Accounts Payable referencing the Purchase Order.

Note the following address information:

Mail invoices to: USC Accounts Payable, P.O. Box 77967, Los Angeles, CA 90007
Purchasing and Disbursement Control & Accounts Payable Offices: University Gardens Building Suite 210, 3500 S. Figueroa Street; Los Angeles, CA 90089-8015. Phone 213 740-9794.