Procurement Card Quick Reference Guide

The Procurement Card (P-Card) is issued by American Express on behalf of USC. The P-Card gives buying power to authorized employees, and is the recommended form of payment for all USC goods and services that cost less than $5,000. Use of the P-Card is expected for purchases of USC goods and services that cost less than $500. The P-Card is an efficient payment tool as it eliminates many requisitions/purchase orders, check requests for personal reimbursements, and petty cash transactions.

Cardholders may use the P-Card for USC business transactions only. Partial business and personal transactions are not permitted. The P-Card may not be used for travel or for dining at restaurants or hotels. The Travel Card should be used for travel and dining purchases.

This Reference Guide contains helpful links to key contacts, training information, policies, forms & documents, user's manuals, and websites, and is designed to facilitate a cardholder's experience with the P-Card.

To apply for an American Express Procurement Card, please click here: application

• USC Corporate Card Program Administrator
• American Express Customer Service
• Senior Business Officers

• Online P-Card Training (Review)

• Procurement Card Policies and Procedures
• Expenditure Policies and Procedures
• Purchasing Policies and Procedures
• Conflict of Interest Policy
• Code of Ethics
• Misappropriation of University Assets

• American Express P-Card Application
• Procurement Cardholder Agreement
• Insurance Coverage by American Express & Other Cardholder Benefits
• Missing Receipt Declaration
• Request for Exception to P-Card Use Policy (for purchases under $500)
• Employee Inventory Form
• PCard Cycle Schedule

• Netservice User's Manual

• American Express Cardholder Portal: https://www.netserviceaccess.com 
• USC Contract Supplier Rates and Services: www.usc.edu/purchasing/suppliers
• Locating Diverse Supplier: www.usc.edu/supplierdiversity/esearch
• Re-allocation Cycle
• P-Card Audit 
• CA Sales Tax