Hotel Group Room Block/Event Venue Negotiations, Agreement Signing, and Payment Procedures

If you have responsibility for coordinating a group room block or catering event at a hotel or event venue, please follow these instructions to ensure rates and services are competitively negotiated, the agreement is signed by an authorized signer, and payment to the property is facilitated.

• Negotiating Competitive Hotel/Event-Venue Rates and Services
• Forwarding Agreements for Authorized Signing
• Processing Payment Requests (Purchase Orders and Check Requests)
• Contact Information

Payments for individual night stays at a hotel must be paid via one of the following methods. The check request and requisition processes cannot be used to request check payments by the university directly to a hotel for individual guests. These procedures exist because hotels generally do not accept checks for individual room nights.

• USC Travel^Plus Card
• Paperless requisition/purchase order process through a contract travel agency
• Personal funds (with a subsequent reimbursement)