Prepaid / Direct-Billed Shuttle Vouchers
When use of the Travel Plus Card to pay for PrimeTime® service is not convenient, such as for official guests visiting the University, departments can purchase prepaid vouchers for individual business travelers and direct-bill them via an Internal Requisition.
Internal Requisitions should be sent to Travel Management & Corporate Card Services at least five (5) days in advance of service.
At the department’s discretion, vouchers can be completed to include a 15% tip so that travelers do not need to use personal funds for business trips. Only used vouchers will be charged to the department’s ASR. Reservations for shuttle service paid via a voucher needs to made by calling PrimeTime®
As with all Internal Requisitions, departments are responsible for maintaining support documentation that identifies who benefited from the shuttle service, for what business purpose, and during which dates.
Purchase Orders can continue to be used to pay for PrimeTime® services associated with a group booking, such as when the entire van needs to be reserved for a business trip.