e·Bills and Billing Statements

USC generates billings statements every 4 to 5 weeks, after payment deadlines, 12 times per year (see monthly billing schedule).  USC does not mail paper statements to currently enrolled students, however we do send e·Bills each month to students and their authorized guests notifying you that a new monthly billing statement is available online (for those students with outstanding balances or activity on their account during the billing period). For students who pre-register for the Fall or Spring terms, your tuition and fees for that term should be included on the statement generated the month before the start of classes. 

Please note that email has been adopted as the primary mechanism for sending official communications to USC students. Students, therefore, must check email regularly in order to stay abreast of important messages and notifications. Failure to read official university communications sent to students' official USC email addresses (ending in "@usc.edu"), does not absolve students from knowing and complying with the content of official communications. For more information on the university's email policy, please refer to the "University Governance" section in SCampus at http://www.usc.edu/scampus.

See archive of e-bill notices...

If you are an enrolled student, it is your responsibility to check your official USC email account frequently for important messages (such as e-bill notices) and to make sure you do not exceed the quota on your email account.  You may choose to forward emails from your official USC account to another email address provided by your academic unit or to your personal email account, however it is your responsibility to make sure that your forwarding is set up correctly and that your official mailbox does not fill up.  USCe.pay also accepts entry of an alternate email address for e-bill notices.

During Fall and Spring registration periods, all tuition & fees are due by 5pm on the payment deadline, which is the Friday before the start of classes for the 'main' session. During Late Registration if you have a change of schedule or register after the start of classes, any additional tuition & fees are due by 5pm on Friday of the week in which they were incurred.  Avoid late fees and finance charges by checking your student account regularly on USCe.pay and paying any additional tuition and fees by 5pm PDT on Friday of the week in which the charges were made. Late penalties are assessed for unpaid balances each month after the 5pm payment deadline.  In addition, late fees of $100 per week are assessed each Monday during the first 3 weeks of Fall / Spring terms for balances which have not been settled...

Each month, billing statements are generated for all students who have outstanding balances or have activity on their student account during the month.  The student system is 'frozen' beginning at 5pm on the Friday of a monthly payment due date (which may also be a Fall / Spring tuition and fee payment deadline), and statement processing begins immediately. When the statements are ready, e·Bills (email notices with the subject "USC's New Monthly Billing Statement") are sent to all of these students and to their designated guests.

Fall / Spring Billing & Payments:
If you need your Fall / Spring charges to appear on a billing statement before the term due date, please register at least 40 days in advance of the start of classes (see term's "Registration Calendar" in the Schedule of Classes at http://www.usc.edu/soc ). Please note that federal law stipulates that federal loan funds may not be credited to your account until 10 days before the start of classes.

If you enroll or have a change of program (add or drop classes) that results in additional charges after the pre-registration billing date (approximately one month before the term's payment deadline / due date), you will not receive another billing notice before the payment deadline. Any Fall/Spring tuition and fees not settled by the term due date will be subject to late fees as described in the Schedule of Classes.

If you drop or add classes after the term payment deadline, all charges must be paid or deferred in full by 5 pm, PST, on Friday during the week in which the change took place. If any portion remains unpaid, late fees will be assessed according to the late fee schedule ($100.00 per week).

We email monthly billing notices (e-bills) to all students with outstanding balances or activity on their student accounts during the month each time we generate a new billing statement.  These e-bills are sent to their USC email addresses, selected guest email addresses and epay alternate email address.

Non-receipt of a bill or failure to access it online does not relieve you of the payment / settlement deadline. Using the Web Registration auto scheduler feature but failing to register for any courses before the tuition and fees payment deadline is not a valid reason to request a waiver of the late registration fee.

Summer Billing & Payment
Summer charges are posted to your account at the time of registration and will be billed on the next billing statement.  Payment is due on the due date listed on the billing statement regardless of when classes actually start.

• E-bills / Monthly e-bill Notices:
  
  Student e-bill notices are sent to their official USC email address (ending in '@usc.edu'). 
   
  • E-bill Notices for OASIS Guests:
    OASIS guest users will receive a monthly ebill notice if the Guest profile includes a valid email address.
  • E-bill Notices for USCe.pay Guests:
    USCe.pay guest users will receive a monthly ebill notice if the USER profile indicates that they are to receive monthly e-bill notices, and a valid email address has been entered.
     
• Mailed Statements / Paper Bills:
   
  USC mails bills only to former students who have left USC owing (or owed) money. If there is a billing address, and it is valid, the billing address will be used year-round, instead of the LOCAL or PERMANENT addresses. Each department that sends out documents (grade reports, etc.), has its own policy for selecting addresses, so establishing a billing address will not guarantee that all university correspondence goes to that address.
   
  Although USC no longer mails paper statements, students have the option to access the USCe.pay system and print out a copy of their student account statements which can then be mailed to parents, etc.
   
  To see where paper statements, 1098-T's, or other correspondence would be mailed:
   
  1. From the OASIS menu
  2. look under "Other Services" (lower right)
  3. click on "Change of Address" menu item to see list of addresses currently on file

See also:

Bills:

• How do parents and other guests access USCe.pay (and online payment)?
• How do I read my Billing Statement? 
   
• Submit a question about viewing or accessing e-bills or billing statements

Charges / Transactions:

• When will my tuition & fees for next semester show on my student account?
• Schedule of Classes: Tuition & Fees explanations by term, by school
• What are some of the common fees on my statement and why are they there?
• What is tuition refund insurance and what benefits does it offer?
• What are the student health insurance fee and the student health center fees, and can they be waived?
• USC Housing: What is the HSG Confirmation Fee and what happens to it at the end of my contract?

• USC Housing: How will my share of the electricty bill be calculated and when will I be charged (p 8)?

• Submit a request for account itemization (emailed to student's official '@usc.edu' email address)
• Submit a question about a transaction on your student account

Payments:

• How can I find out my Student (CRS) Account balance?
• Fall 2012 Estimate of Costs
• Schedule of student account payment due dates