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Forms and Documents

Purchasing Services is responsible for administering a variety of forms. Forms are grouped into two categories: Forms for USC Departments and forms for USC Suppliers.

• Sole Source Justification (web form; click Submit to generate a printable pdf) Use to justify no-bid on purchase over $5,000
• Purchase Change Order Request (web form). Effective immediately, this form is no longer in use. All change order request must be processed via the USC eMarket.
• Internal Requisition Form (web form; click Submit to generate a printable pdf) Use to pay interdepartmental charges
• Contract and Non-contract Print Requests
• Photographer/Videographer Services Agreement (word - April 2013)
• Forms for Independent Contractors
• New USC Supplier Request (web form; click Send Request to send email to USC Supplier Data Management Services) Use to request addition of a new or existing supplier to the USC eMarket or Kuali DV/DVQE (faculty and staff only; valid USC email address required)

The forms and documents listed below are pertinent to all suppliers, regardless of their commodity/service type. To find forms required for more specific types of suppliers doing business with USC and/or Keck Medicine of USC, go to Forms for USC Suppliers.

• Annual Report (scroll to bottom of page)
• USC Credit Application (pdf - revised April 2009)
• USC IRS W-9: Request for Taxpayer Identification Number and Certification (pdf)
• USC Purchase Order Terms and Conditions (pdf - revised December 2011)
• Primary Shipping Terms (pdf)
• Professional Services Agreement (word - revised November 2012) For consultants doing business with the university

New Supplier Applications

For more information, please visit the USC Supplier Portal page.

BidSync Registration

Suppliers who wish to participate in Requests for Proposals/Information issued by USC Purchasing Services must register with BidSync (www.bidsync.com). There is no cost to register for consideration by USC. Note, however, that BidSync offers many services, in addition to issuing RFPs for USC, and some of these services may have costs. After registration, suppliers will be notified of bids via the email provided in BidSync.

Tax Forms

• Form 590: Withholding Exemption Certificate (pdf) for California nonresidents requesting exemption from 7% withholding (as of 01/12/2005; go to the California Franchise Tax Board web site for more information)
• W-9: Request for Taxpayer Identification Number and Certification (pdf) (as of April, 2011; go to the IRS web site for more information)