Payment Options

As of January 15, 2009, FedEx shipments associated with a nine-digit FedEx account number, must be paid for using a USC Procurement Card. If a department does not want to use a Procurement Card, an Outgoing Mail Requisition via USC Mailing & Material Management Services should be used (a nine-digit FedEx account number is not needed by a department when an Outgoing Mail Requisition is used).

The cost of processing small dollar, paper invoices against a USC Purchase Order is cost prohibitive for both USC and FedEx. In order to benefit from low rates through E&I, Purchasing Services must close all FedEx Purchase Orders and use a more efficient payment method by the January 15, 2009, deadline.

USC FedEx account holders who are not paying for shipments via a Procurement Card, should follow the steps below to link their nine-digit FedEx accounts to a Procurement Card.

• Apply for a Procurement Card
• Call FedEx at 800-463-3339 (800 GO FEDEX) and provide both your Procurement Card number and nine-digit FedEx account number to FedEx
• Your shipments will subsequently be charged to the provided Procurement Card

If you have more than one Procurement Card, we suggest that you establish your profile in www.fedex.com using the nine-digit FedEx account associated with the Procurement Card you most frequently use (see steps for linking a Procurement Card to your nine-digit Fedex account.)

If you would like to bill additional Procurement Cards on a per shipment basis in www.fedex.com, follow these steps:

1. Call FedEx at 800-463-3339 (800 GO FEDEX), and set each of your Procurement Cards up with a unique nine-digit FedEx account number.
2. Once you have set up each P-Card, follow the steps below to link your nine-digit FedEx account to the E&I Agreement:
   • Go to E&I website: https://www.eandi.org/fedex/application.aspx
   • Select "This is a Transfer of Existing Account"
   • Complete required fields and enter your nine-digit FedEx account number
3. When you are producing an airbill in fedex.com, select "Bill Third Party" and enter the nine-digit FedEx account number associated with the P-Card you desire to bill. When you do this, the P-Card in your FedEx profile will not be charged. Instead, the P-Card associated with that account will be charged.

Note that assigning each Procurement Card to a unique FedEx account avoids the need for reallocation or a JV, as the transaction debits the correct account on the front end.

USC employees who do not have a Procurement Card can apply for a Procurement Card that can be used only at FedEx. This unique Procurement Card cannot be used at any other establishment. To apply, complete a P-Card application and place in the comment section: For FedEx only.

The University suggests use of the Procurement Card to pay for USC business transactions facilitated with your nine-digit FedEx account number. As an alternative, the Travel Plus Card can be used. As an additional alternative, a personal credit card can also be used.

Users who do not want to use a Procurement Card or another credit card can prepare a hardcopy airbill and pay for FedEx via an Outgoing Mail Requisition. When using the Outgoing Mail Requisition, you do not need to provide a nine-digit FedEx account number. You only need to provide your department's 10-digit USC account number.

Information on how to contact Mailing & Material Management Services is provided in the logistics section of this website.

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