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Tuesday, November 03, 2009 New! Dedicated Email Accounts for Submitting Documents to Purchasing Services
For your convenience, the following document types can now be emailed to Purchasing Services. Hardcopy documents will continue to be accepted; sending via email is optional.
1. Documentation to Support a Paperless Requisition Over $4,500
When the Paperless Requisition process is used for a purchase costing $4,500 or more, Purchasing Services will assign a Purchase Order upon receipt via email of support documentation. Support documentation may include bid results, agreements, etc.
When submitting via email, please reference the Paperless Requisition Number in the subject line of your email message and on all attachments.
2. Form Requisitions + Support Documentation
When a Form Requisition is used, the Form Requisition approved with an expenditure card imprint can be submitted via email. Include with the approved Form Requisition all support documentation, such as bid results, agreements, etc.
Email Addresses
Send documents via email to the following addresses:
- UPC and all outlying areas (Marina del Rey, Orange County, overseas, etc.): upcpurch@usc.edu
- All HSC departments, the Dental School, and the Student Health Center: hscpurch@usc.edu
Additional Information & Processing Time
Documents submitted via email will receive a confirmation reply.
Once documents have been submittted electronically, hardcopies do not need to be mailed / delivered to Purchasing Services.
A Purchase Order will be issued within three business days of receipt via email, provided that all needed documentation is attached and all approvals (e.g. expenditure card imprint) have been obtained.
The buyer assigned to the Requisition will contact the department if additional processing time is required.
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