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Office of Financial Analysis
Division of Financial and Business Services

Effort Certification Schedule

Stages of Effort Certification

 

 

 

 

 

 

2017 Q1 & 2016 S03 Summer 

2017 Q2 & 2017 S01 Fall

2017 Q03 (Jan-Mar) 2017 Q04 & 2017 S02 Spring

 Item

eCert Email/Notifications Schedule

 Jul-Sep 2016(Qtr) & May 16th – Aug 15th 2016 (Summer Sem)

Oct-Dec 2016(Qtr.) & Aug 16th –Dec 31st 2016 (Fall Sem)

Jan-Mar 2017 (Qtr) Apr-Jun 2017 (Qtr) & Jan-1st - May 15th 2017 (Spring Semester)

1

Notice to Preparers to begin processing Payroll Expense Transfers PETs

* 14 day period for Preparers to create & process PET’s so they may be included in eCert creation process

10/2/17

1/8/18

4/2/18 7/9/18


2

7 day email notification to Preparers & Reviewers of upcoming eCert period opening

* Any pending PET’s not finalized during this period will be cancelled upon the eCert document creation process

10/16/17

1/22/18

4/16/18 7/23/18

3

30 day email notification to Certifiers, Preparers and Reviewers (eCert Edocs are created & eCert Period Begins)

* All incomplete PET’s have now been cancelled & must be recreated & processed in the eCert System

 10/23/17

1/29/18

4/23/18 7/30/18

4

15 day email reminder to Certifiers & Preparers (incomplete eCert documents only)

 11/7/17

2/13/18

5/8/18
8/1/18

5

7 day remaining email notification to Certifiers & Preparers (incomplete eCert documents only)

* Last week for Certifiers to complete all certifications for themselves, RAs or terminated employees

11/15/17

2/20/18

5/15/18
8/21/18

6

** 30 Day Certification Deadline ** (Close Certification Period)

 11/22/17

 2/27/18

5/23/18
8/28/18

7

Freezing of Accounts to Follow

* Certifer accounts to remain frozen until eCert edoc is completed

11/23/17

2/28/18

5/24/18 8/29/18