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Office of Financial Analysis
Division of Financial and Business Services

Effort Certification Schedule

Stages of Effort Certification

 

 

 

 

 

 

2017 Q1 & 2016 S03 Summer 

2017 Q2 & 2017 S01 Fall

2017 Q03 (Jan-Mar) 2017 Q04 & 2017 S02 Spring

 Item

eCert Email/Notifications Schedule

 Jul-Sep 2016(Qtr) & May 16th – Aug 15th 2016 (Summer Sem)

Oct-Dec 2016(Qtr.) & Aug 16th –Dec 31st 2016 (Fall Sem)

Jan-Mar 2017 (Qtr) Apr-Jun 2017 (Qtr) & Jan-1st - May 15th 2017 (Spring Semester)

1

Notice to Preparers to begin processing Payroll Expense Transfers PETs

* 14 day period for Preparers to create & process PET’s so they may be included in eCert creation process

10/25/16

1/13/17

4/3/17 7/10/17


2

7 day email notification to Preparers & Reviewers of upcoming eCert period opening

* Any pending PET’s not finalized during this period will be cancelled upon the eCert document creation process

11/7/16

1/30/17

4/17/17 7/24/17

3

30 day email notification to Certifiers, Preparers and Reviewers (eCert Edocs are created & eCert Period Begins)

* All incomplete PET’s have now been cancelled & must be recreated & processed in the eCert System

 11/14/16

2/6/17

4/24/17 7/31/17

4

15 day email reminder to Certifiers & Preparers (incomplete eCert documents only)

 11/30/16

2/21/17

5/10/17 8/15/15

5

7 day remaining email notification to Certifiers & Preparers (incomplete eCert documents only)

* Last week for Certifiers to complete all certifications for themselves, RAs or terminated employees

12/8/16

3/1/17

5/18/17 8/23/17

6

** 30 Day Certification Deadline ** (Close Certification Period)

 12/15/16

 3/8/17

5/25/17 8/30/17

7

Freezing of Accounts to Follow

* Certifer accounts to remain frozen until eCert edoc is completed

12/16/16

3/9/17

5/26/17 8/31/17