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Office of Financial Analysis
Division of Financial and Business Services

Known eCert Issues  (as of 08/07/14)

Ongoing Issues

Effort Certification Issue

Affected Population

Corrective Action

1.       Effort Certification Document (ECD) will not display the IBS amount or displaying FY15 figures.

Minimal Impact

This will not affect the validity of your document once finalized. Future updates will be used to handle this going forward.

2.       Effort Certification Documents (ECD) displays the wrong department for the given Certifier


Minimal Impact

This will not affect the validity of your document once finalized.

Email with the employees name, 7 digit ID or ECD#, and the department Code (10 digit Department #)

Once eCert verifies the suggested change, eCert team will update the document with the updated department information.


Resolved Issues

Effort Certification Issue

Affected Population

Corrective Action

1.Can’t delegate a preparer


The system was not allowing the delegation of new Preparers.  This issue has been resolved and new Preparers can now be delegated.

2. Documents (ECD) that total with less than 100% Effort


Approx. 220 Certifiers

Certifiers with 1 Document (Approx 140)

An update to these documents has been made.  Documents now total 100%. The original salary amount information is not updated but not necessary to validate the certification.

Certifiers with multiple Documents (Approx 60)

An update was made to the affected document population.  One document has been created with 100% and all others were converted to zero percent. Please certify only the document that is 100%. OFA will finalize all other documents accordingly.


You can make modifications as needed. An automatic PET will NOT be generated. If needed, please process via normal PET.


You may certify the documents

3.Terminated Employees Approx. 40  Certifiers

For preparers…..please follow these instructions:

1.       Prepare the ECD with the Effort %’s

2.       Print out the ECD from the eCert Dashboard NOT from the Kuali action list.

3.       Obtain a signature (PI/ Co-PI/ Dept Chair).  If you’re using Chrome or Firefox, sometimes the ECDs print a little weird. If you experience this, you can highlight the entire ECD using your cursor, and when you click Print, choose “Print Selection Only”.  We’ve not experienced the odd print issue with Internet Explorer.

3.       Upload the signed ECD form into the Notes in eCert as attachment

4.       Notify via email (only) with the employees name and 7 digit Id, or ECD number

5.       Once OFA has reviewed the documentation and verifies the signature, an eCert Admin will go into eCert and mark the ECD as complete.

4. View Period Salary Details button had March listed twice ALL This was a labeling issue that has been corrected.


eCert General Information

This packet explains the basics of Effort Certification at USC, why it is required, and who is to certify.


SCera vs. Kuali Comparison

This packet explains compares common functionality in the former SCera eCert system to the new Kuali eCert system


Frequently Asked Questions (FAQs)

Frequently asked questions of the new Kuali Effort Certification system.