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Kuali@USC
Division of Financial and Business Services

Internal Billing Service Center: USC Bookstore

In an effort to improve the requisition and billing process, USC Bookstore will utilize the new Kuali Financial System (KFS) Internal Billing functionality. We accept Kuali Internal Billing requisitions for liens/blanket requisitions only. We will continue to accept paper requisitions for one-time, walk-in Bookstore purchases until all Auxiliary units have implemented the Internal Billing Requisition process.

For Departments who wish to purchase textbooks via departmental requisition, please contact Paul Blackwell at 213-740-7834 or pblackwell@follett.com
Internal Billing Requisitions cannot be used to purchase textbooks at this time. We’re sorry for any inconvenience.

The new module requires department users to send us an eDoc in lieu of paper blanket requisitions for Bookstore purchases. To simplify the approval and billing process, we have Bookstore service departments to reflect the required services. Please use one of the following Service Centers and follow the tips below:

501 - Main Bookstore:

  • 1st Floor: Supplies: Jennifer Usher 213-740-8998

425 - Health Sciences Bookstore:

  • Suzanne Wilhelm 323-442-2669

462 - Dental Bookstore:

  • James Borden 213-740-2729

449 - Computer Store:

  • Willie Maldonado 213-740-4733

The KFS Internal Billing eDoc requires that an amount be designated. Please use the estimated amount that has been agreed upon (quotes for special orders). If no estimate has been provided, such as in the case of a blanket requisition, enter your preferred budget for the amount. A blanket requisition is preferred because it will allow multiple billings against the requisition. As we are all learning the new system, an initial blanket requisition from you may be the easiest way to implement the new billing process.

BOOKSTORE SERVICE CENTERS

1. 501 Bookstore Departments: Blanket requisitions for the Bookstore except Computer Store and Textbooks, for one-time purchases, please use paper requisitions until further notice.

  • Description: Enter Current FY, School/Department and "Blanket" in Description (e.g., "FY15 CINEMA BLANKET")
    • For special orders, add the quote or invoice number given instead of "Blanket"
  • Explanation: Enter Authorized Users and purpose of requisition (e.g., "Authorized Users: Tommy Trojan, George Tirebiter, for Supplies")
  • Select Requisition Type Code "Blanket"
  • Enter Object Code "15600"
    • "69" accounts, use "44420"
    • "84" accounts, use "28100"
  • Set desired amount
  • Select 10% for Approved Overage to accommodate sales tax
  • Service Details tab is not required

2. 425 Health Sciences Bookstore: Blanket requisitions for usage in all Health Sciences locations, for one-time purchases, please use paper requisitions until further notice.

  • Description: Enter Current FY, School/Department and "Blanket" in Description (e.g., "FY15 CINEMA BLANKET")
    • For special orders, add the quote or invoice number given instead of "Blanket"
  • Explanation: Enter Authorized Users and purpose of requisition (e.g., "Authorized Users: Tommy Trojan, George Tirebiter, for Supplies & Books")
  • Select Requisition Type Code "Blanket"
  • Enter Object Code "15600"
    • "69" accounts, use "44420"
    • "84" accounts, use "28100"
  • Set desired amount
  • Select 10% for Approved Overage to accommodate sales tax
  • Service Details tab is not required

3. 462 Dental Bookstore: Blanket requisitions for usage in Dental Bookstore, for one-time purchases, please use paper requisitions until further notice.

  • Description: Enter Current FY, School/Department and "Blanket" in Description (e.g., "FY15 CINEMA BLANKET")
    • For special orders, add the quote or invoice number given instead of "Blanket"
  • Explanation: Enter Authorized Users and purpose of requisition (e.g., "Authorized Users: Tommy Trojan, George Tirebiter, for Supplies & Books")
  • Select Requisition Type Code "Blanket"
  • Enter Object Code "15600"
    • "69" accounts, use "44420"
    • "84" accounts, use "28100"
  • Set desired amount
  • Select 10% for Approved Overage to accommodate sales tax
  • Service Details tab is not required

4. 449 Computer Store: Blanket requisitions for usage in Computer Store, for one-time purchases, please use paper requisitions until further notice.

  • Description: Enter Current FY, School/Department and "Blanket" in Description (e.g., "FY15 CINEMA BLANKET")
    • For special orders, add the quote or invoice number given instead of "Blanket"
  • Explanation: Enter Authorized Users and purpose of requisition (e.g., "Authorized Users: Tommy Trojan, George Tirebiter, for Supplies & Books")
  • Select Requisition Type Code "Blanket"
  • Enter Object Code "15600"
    • "69" accounts, use "44420"
    • "84" accounts, use "28100"
  • Set desired amount
  • Select 10% for Approved Overage to accommodate sales tax
  • Service Details tab is not required