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Kuali@USC
Division of Financial and Business Services

Capital Asset Management System (CAMS)

Introduction to CAMS
The Light Stage at the Institute for Creative Technologies (Non-Moveable Capital Asset)
Professor Yoon operates a Probe Station at Vivian Hall (Moveable Capital Asset)
  Capital Asset Management System or CAMS utilizes electronic documents (eDocs) to track and manage the inventory of USC's movable and non-movable capital assets as well as non-capital items. Currently, USC is using CAMS to track moveable assets and non-capital assets. A single system repository of data, CAMS will eliminate the need for many localized manual processes and spreadsheets.

A capital asset is defined as an item valued at $5,000 or more, which will be used for more than one year and will depreciate in value over time. Sometimes multiple items are combined to be used together as a single unit; if their aggregate value is $5,000 or greater, the unit may be tracked as a capital asset. Scientific equipment, computers and vehicles are examples of moveable capital assets. Non-moveable capital assets are fixed in place—attached to buildings—and include such items as safety hoods in laboratories.

Non-capital assets valued at more than $5,000 are also managed within CAMS. Non-capital assets do not depreciate over time and include items that may have been donated to the university, or acquired by it, such as art or antique furniture.

CAMS provides the ability to take information from Purchasing/Accounts Payable and financial transactions from cashiering and journal vouchers, join them together and create an asset. Occasionally, assets that are thought to comprise just one unit may actually be two or more units. CAMS allows the user to separate the assets appropriately for tracking in CAMS.

Depreciation expense is calculated from a procedure that updates the asset database annually in accordance with USC’s processes. The CAMS depreciation process generates General Ledger Pending Entries to calculate capital asset depreciation. Based on depreciation expenses, a remaining book value for the asset is calculated and noted on the asset record. Annual depreciation expenses and Book Value are viewable when a Tag # or Asset # is entered in CAMS.

Support for CAMS

CAMS Login (Kuali)

CAMS Quick Tips

CAMS PowerPoint (Training Guide)

CAMS User Guide

Questions: If you have questions, please contact Equipment Management at 213-821-2880 or equipmgm@usc.edu .

Kuali CAMS Access

Kuali CAMS uses Kuali roles and permissions for access, with the same existing account level permissions transferred over from WebBA and now being used for the USC eMarket and KFS Inquiries. CAMS will allow users access to any asset in which payment for the asset is from an account to which the user has account level access.

  • Facility Managers shall be able to view and update location information for assets under the organization codes for which they are responsible.
  • Surplus Sales will be able to view all assets and retire assets forwarded to them for disposal. 
  • Real Estate will be able to view all assets and update building information.

User Access Request

To request access to CAMS, select User Access Request Document. Fill in the top of the User Access form and select Capital Asset Management. Once the CAMS tab opens, you can enter a request for an account number and organization code access as appropriate. For questions, refer to the Access Request User Guide.


Equipment Management staff members Lorena Garcia, Josie Amescua, Elia Vazquez and Agnes Zorilla with Captain Jeff Pendley and the USC firetruck (Moveable Capital Asset)

The USC Fisher Museum of Art is dedicated to collecting and conserving old master and contemporary art in its important collection. (Non-Capital Assets)

CAMS Functionality
Edit information on assets:
  • Track assets from construction to capitalization
  • Update location information
  • List warranties
  • Maintain repair histories
  • Create components
Loan (renew, return) an asset to an external institution
Transfer assets to external institutions
Build associations among assets
Split an asset
Maintain depreciation information at the asset level
View all historical transactions executed on an asset
View organization/department information, payment information, retirement information, repair history, warranty, location, equipment loan information on the same screen for greater efficiency
Through CAMS' global functionality, apply location change and/or retirement to multiple assets at the same time
Inventory assets:
  • Scan bar codes to perform a physical inventory of assets with the bar code inventory process
  • Generate error reports about any differences between quantitites shown in CAMS and those determined by physical inspections

Additional Information

FAQs

CAMS Quick Tips

CAMS PowerPoint (Training Guide)

User Guide

Glossary