|The P-Card gives buying power to authorized employees and is the recommended form of payment for low dollar, one-time, or emergency purchases of goods and services. Use of the P-Card is expected for purchases less than $5000 from suppliers with whom you do not plan to have recurring business.
The P-Card is an efficient payment tool as it eliminates many check requests for personal reimbursements, requisitions/purchase orders and petty cash transactions.
For more information about obtaining a P-Card, visit USC Corporate Card Services.
The Kuali Financial System (KFS) uses electronic documents called eDocs to enter information into the system and then routes those eDocs for approvals. On final approval eDoc transactions are passed to USC’s General Ledger.
Kuali’s system-generated eDoc numbers track all transactions, including supporting documentation and business purpose statements that have been provided by the cardholders. eDoc numbers correspond to the reference number field on the department’s ASR.
KFS has two Procurement Card modules: Procurement Card Reallocation and Procurement Card eStatements.
The P-Card Reallocation process allows authorized individuals to reallocate P-Card charges between accounts and to submit those changes for electronic approval.
Each month, a P-Card eStatement, delineating all charges, is delivered. The entire process of reconciling and approving P-Card eStatements is done electronically within the Kuali Financial System.
Corporate Card Program staff with boxes of new Citibank Procurement Cards, ready for delivery—clockwise from upper left: Sandra Stover, Mary Wilson, Alexis Graves and William Wilkinson.