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Division of Financial and Business Services

KFS Inquiries and Lookups

NOTE: The information on this page has been moved to The Office of The Comptroller's KFS Inquiries and Lookups page. Please bookmark the new page for future reference. This page will be removed on or before August 1, 2018.

The Kuali Financial System (KFS) includes several pre-defined search processes, including General Ledger balance inquiries and Chart of Accounts lookups. Some of these search processes can be utilized by all users, and others are only available to users who have been assigned the necessary access rights. Authorized users can utilize the balance inquiries to view current balance information from the General Ledger for specified accounts, including actual amounts posted, pending entries, and other transactional data. While many inquiries can be (and currently may need to be) made in the existing financial system, WebBA, KFS Inquiries will soon become the only available system for general ledger balances and transaction detail.

Please note that transactions initiated in the new purchasing system, USC eMarket, will appear only in KFS Inquiries, not WebBA.

To request access to KFS Inquiries, see the procedure at the bottom of this page.

Uses of KFS Inquiries

KFS Inquiries Overview

  • Inquiry types include Available Balances, Available Balances by BCG, General Ledger Balance, and General Ledger Entry
  • Drill-down links from summary totals to the supporting details
  • Links to KFS eDocs where appropriate
  • Optional output to Excel spreadsheet and PDF on all inquiries
  • Search options on some key fields
  • Option to include pending items from KFS, not just posted transactions

Available Balances:

  • Sorts rows by Object Code
  • Has all the totals required to get to the available balance of the specified account:
  • Budget
  • Total actuals (debits and credits)
  • Encumbrance amounts

Available Balances by BCG (Budget Control Group):

  • Same as the Available Balances inquiry, but it sorts the object codes in budget control group order with subtotals by budget control group

General Ledger Balance:

  • Displays only one balance type at a time, but includes all months in the fiscal year and the totals

General Ledger Entry:

  • Displays only one fiscal year period at a time and/or one balance type at a time

Sufficient Funds:

  • Displays an account’s “Budget Balance Available” or “Direct Cost Budget Balance,” subtotaled into different control groups and categories

Account Lookup:

  • Enables any user to look up any account, regardless of account-specific permissions
Chart of Accounts Lookups

USC Account Lookup:

  • Enables users to look up detailed information for accounts they are authorized to access

Object Code Lookup:

  • Enables any user to look up details associated with any Object Code
Account Type Codes and Balance Type Codes

Charts on Account Type Codes and Balance Type Codes provide new KFS Inquiries codes and highlight the differences in terminology between KFS Inquiries and WebBA.

Requesting Access to KFS Inquiries

To request access to KFS Inquiries, please speak to your departmental Senior Business Officer so that access can be granted to the appropriate accounts for your business needs. Information on access to the Kuali Financial System can be found here.

Supporting Materials

KFS Inquiries and Lookups Guide

Office of the Comptroller General Ledger Page

Office of the Comptroller Training Page: Visit for helpful information on Kuali Inquiries.