On about the 15th of each month, Kuali delivers an electronic statement from Citibank outlining all current P-Card charges. This workflow allows employees to attach e-receipts to P-Card eStatements, which will then route to supervisors for approval. The entire process of reconciling and approving P-Card eStatements is done electronically within the Kuali Financial System (KFS). By storing statements as electronic documents (eDocs) in a shared network, KFS removes unnecessary paperwork and makes important information more accessible for auditing and departmental purposes alike.
Reconciling eStatements on Time
Recipients have three weeks to reconcile P-Card eStatements sent to their Action List. If an eStatement is not reconciled within that time period, the Kuali system will issue eStatement Overdue Notifications at specific intervals.
Each notification will pertain to one particular P-Card eStatement. However, a cardholder may receive multiple notifications if he or she has more than one eStatement that has not yet been finalized. The eStatement overdue notifications will be sent out automatically via email.
Note that if an eStatement has not entered “Final” status within 50 days after being issued, the cardholder’s usage of the P-Card in question may be suspended.
Documentation & Other Resources