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Monday, August 08, 2011 Kuali User Advisory
User Advisory Regarding Procurement Card Statements
Paper statements for Procurement Cards will no longer be mailed out by the card issuer. The official statement for each Procurement Card is the eStatement that is generated by the Kuali system and sent out as an item in your Action List.
If a Procurement Card eStatement is not reconciled within the first three weeks after being sent out as an Action List item, the Kuali system will begin issuing eStatement Overdue notifications at specific intervals.
Each notification will pertain to one particular Procurement Card eStatement. However, a cardholder may receive multiple notifications if he or she has more than one eStatement that has not yet been finalized. The eStatement Overdue notifications will be sent out automatically, via email, as follows:
Days After
eStatement Date |
eStatement Overdue Notification Will Be Sent To… |
| 21 |
Cardholder and pending approver |
| 35 |
Cardholder, supervisor/approver, pending approver, and Business Office Reviewer (if applicable) |
| 50 |
Cardholder, supervisor/approver, pending approver, Business Office Reviewer (if applicable), SBO, and the Procurement Card program administrator |
NOTE: If an eStatement has not entered “Final” status within 50 days after being issued, the cardholder’s usage of the Procurement Card in question may be suspended.
See User Advisory for complete text...
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