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Kuali@USC Cashiering
Division of Financial and Business Services

Documentation: Kuali Cashiering

User Roles / Access Rules:

  • Initiators of Cashiering eDocs must have received appropriate training and must apply for access.
  • Approver roles are optional and determined by each business center (contact your SBO).
  • User groups are not currently applicable for Cashiering eDocs.

 

(AD)
Advance Deposit

 

Used by departments that transact their own bank deposits, without processing through the Cashier's Office. The Advance Deposit eDoc distributes the deposit to the appropriate accounts.

(CR)
Cash Receipt

 

Used to record cash and checks received by departments for bank deposits, processed by the Cashier's Office, via the Cash Management Document. 

(CCR)
Credit Card Receipt

 

Used to record credit card payments received by departments for bank deposits, processed by the Cashier's Office, via the Cash Management Document. The University accepts the following credit cards for deposit: Visa, MasterCard, American Express, and Discover.
 
Income generated by credit cards must be processed through a credit card terminal. If your department does not have its own credit card terminal, the Cashier's Office-Merchant Window located in King Hall, Room 200 (UPC) and Seaver Science (HSC) provides a credit card terminal for departments to process credit card payments.
  

 

Import TEMPLATES (allows use of Excel files to streamline KUALI data entry):

You can use these templates to load data from a spreadsheet directly into KFS instead of manually entering each line. Each file is in .csv format, but can be opened using Excel. The top two rows must be deleted and the file saved as a 'csv file' before you can import your data entries into KFS.


See also Kuali Foundation's: Kuali Financial System FAQ's