USC's Kuali-Cashiering functions are cash management modules found in Kuali Financial Systems (KFS). KFS uses electronic documents called eDocs to enter information into the system, and routes these documents for approvals. On final approval eDoc transactions are then passed to the University’s General Ledger.
The Kuali system-generated eDoc numbers track all transactions. Deposits slips have been created for every university department. These deposit slips along with a Kuali system eDoc verify deposits are credited to the correct department. eDoc numbers correspond to the G Receipt number on the department’s ASR. Departmental Batch numbers are no longer used to track departmental deposits. There is one Batch number per campus per day; it is the Cash Management eDoc number.
Keeping Records of Your Deposits:
University policy stipulates that all departments that deposit with the Cashier's Office must be able to reconstruct their check deposits. By "reconstruct" it is meant that each department must photocopy/scan check deposits in order to identify deposited checks by maker, check number, dollar amount, etc. This will facilitate replacement in the event of loss.
If you have questions or need further clarification on this or any other Banking procedure,
we encourage your inquires by calling the
Cashier's Merchant Window at 213-740-2877 or 213-740-7471.
Cashiering News & Events:
Cashiering User Reference and Training Guide has been updated...