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Equipment Management
Division of Financial and Business Services

Frequently Asked Questions

What object code should I use on my Requisition when purchasing equipment?

Special care should be taken by all concerned in order to ensure the proper assignment of object codes. The responsibility begins with the department that initiates a requisition for the purchase of equipment and non-capital equipment. The department and Purchasing Services will ensure that the appropriate object code is used, using the following criteria:

  • Equipment purchases of $5,000 or greater use the applicable object codes within object code 17XXX, and

  • Non-capital equipment purchases use object code 170xx (inventory of units may or may not be mandated by the sponsoring agency), and if acquisition is less than $5,000.

The following is a listing of equipment object codes:

   •17010 For the purpose of non-capital equipment with a dollar value of $500 or greater but less than $5,000 that must be inventoried as mandated by the sponsoring agency.
   •17011 For the purpose of non-capital equipment with a dollar value of $500 or greater but less than $5,000 that is agency awarded to be budgeted/purchased as equipment and must be inventoried and reported to the sponsoring agency. These items are treated as an expense that is subject to indirect cost (F&A) burden under object code 17011 are are considered non-capital equipment.
   •17012 For the purpose of non-capital equipment with a dollar value of $500 or greater but less than $5,000 agency awarded to be budgeted/purchased as equipment, does not need to be inventoried, but must be reported to the sponsoring agency by Sponsored Projects Accounting. These items are treated as an expense that is subject to indirect cost (F&A) burden under object code 17012 are are considered non-capital equipment.
   •17100 For the purpose of general equipment only (e.g. Freezers, Generators, Lab Tables, etc.).
   •17200 For the purchase of computer equipment only.
   •17300 For the purchase of photocopy equipment only.
   •17500 For vehicles charged against non-CIP (69xxx) accounts.
   •17800 For Fixed Equipment charged to non-CIP (69xxx) accounts.
   •17900 For the purchase of Scientific Equipment only (e.g. Centrifuge, Microscope, Photometer, etc.) .
   •07402 For exclusive use of Miscellaneous Fabrication (e.g. Wafers/Chips Fabrication).
   •07490 For exclusive use of transient equipment "bought and delivered to non-University entity".

Equipment purchases of $5,000 or greater on CIP (69xxx) account must use the applicable object codes within object code 448xx.

44810 FURNISHINGS > $5 000
44820 EQUIPMENT - GENERAL
44821 MOVEABLE EQUIPMENT--GENERAL
44822 MOVEABLE EQUIPMENT--COMPUTERS
44823 MOVEABLE EQUIPMENT--PHOTOCOPIERS
44840 PURCHASE OF AUTOS/VANS
44850 SCIENTIFIC EQUIPMENT

 

NOTE: For Purchases of Fixed Equipment (Non-Movable) under CIP (69xxx) accounts, please use Object code 44010 regardless of Dollar amount.

 

See Equipment Management Policy, page 8: Object Code Usage

Categories: Equipment Acquisition