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Frequently Asked Questions
FAQ's covering CAMS, Equipment, Equipment Acquisition, Inventory Adjustment, Biennial Physical Inventory, and Reports.
Equipment
How do I obtain information about a particular piece of equipment (which has already been tagged)?
Who has title to my equipment?
What do I do if I receive donated equipment or a gift of equipment from an outside source? (ie: IBM, Intel, etc.)
What is the definition of equipment? and what is the dollar threshold for equipment?
What is Government Furnished Equipment?
What do I need to do when a Principal Investigator is transferring to another institution and is taking the equipment with him/her?
What happens to the funds from a sale or a vendor returned credit?
What do I need to do if a Principal Investigator transfers from another institution to USC and brings equipment with him/her?
ALL Equipment FAQ'S
Equipment Acquisition
What object code should I use on my Requisition when purchasing equipment?
Can I purchase Equipment on 56xxx accounts?
When do I use the 170xx Object Code (non-capital equipment)?
What are the procedures for trade-in; exchange; or returns to a vendor for new equipment?
How do I purchase additional Components and/or Accessories?
Why does the Equipment Management Department need to approve requisitions over $5000 on Sponsored accounts?
What happens if I code my Purchase Order with object code 17xxx and it should have been coded 151xx?
When is software equipment?
What is the classification for Cluster, Bundle or Fabrications?
Can I purchase Equipment with my Procard?
CAMS Functional Processing
What is the difference between Tag Number and Asset Number? (Page 3)
What does it mean when I see the informational message at the top stating "One or more records have been removed from search results due to access security restrictions."?
I'm trying to locate where an asset is but I only have the Purchase Order Number or the Requisition Number. What can I do? (Page 10)
I'm responsible for, what do I do to get access to the assets within my responsibility?
What does asset retirement mean? (Page 14)
I want to dispose (or sell, scrap, donate, transfer, return to vendor, etc.) a piece of equipment. Do I need to submit an Inventory Adjustment Form? (Page 14)
I have equipment that will be loaned off campus for more than 30 days, what do I do? (Page 21)
What do I do when an asset is moved from an on campus location (campus code/building code/room number) to an off campus location?
What if I am selling an asset thru Surplus Sales? Do I need to do anything in CAMS?
How do find the depreciation or book value of an asset?
Inventory Adjustment
What should I do if equipment is lost or stolen?
What should I do when a piece of equipment is loaned to another Institution?
What should I do when a piece of equipment is loaned to Faculty, Staff, or Students?
What are the procedures for a professor who is going on sabbatical leave and would like to take their equipment with them?
How do I inform Equipment Management about a piece of equipment that is not working or that the department no longer needs?
Does the Equipment Management Department pick up our surplus equipment?
What do I do if I have equipment, e.g. computer, projectors, etc. that the department no longer needs, and wants to donate to a School or another Institution?
Do we need to contact the Equipment Management Department when disposing of or selling any equipment?
Do I need to contact Equipment Management when sending equipment to Surplus Sales?
Biennial Physical Inventory
Why is the Physical Inventory mandatory?
When is the Physical Inventory performed?
Reports
What is a Final Property Report?
What is an Annual Report?
Why is a Physical Inventory required on sponsored accounts upon termination?