Travel Management & Corporate Card Services FY 2008/2009 Closing Deadlines
Below are the FY 2008/2009 closing dates for the Procurement Card, Controlled Value Card, Travel Plus Card, and Paperless Purchase Orders / Internal Requisitions (travel purchases made through Contract Travel Agencies):
Procurement Card, Controlled Value Card, and Travel Plus Card
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Procurement Card
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Purchases that post on P-Card statement by Tuesday, June 30, 2009
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Controlled Value Card
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Purchases that post on P-Card statement by Tuesday, June 30, 2009
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TravelPlusCard
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Received on Quick Expense Report by 5:00 pm on Tuesday, June 30, 2009
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Note: In order to ensure that P-Card charges post on the P-Cardholder's statement by Tuesday, June 30, 2009, it is suggested that P-Cardholders use Monday, June 15, 2009 as the final date for purchasing items using the P-Card for the current Fiscal Year. This is necessary because some merchants have a significant lag time between date of purchase and date of statement posting.
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Questions? Contact Mary Wilson, Corporate Card Program Administrator:
mewilson@usc.edu
Paperless Purchase Orders and Internal Requisitions - Contract Travel Agencies
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Airfare Purchase Date
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Travel Return Date
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Fiscal Year Posting
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On or before Friday, June 19, 2009
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Before Tuesday, June 30, 2009
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2008/2009
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After Friday, June 19, 2009
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N/A
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2009/2010
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Hertz and Enterprise Car Reservation Date
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Car Rental Return Date
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Fiscal Year Posting
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N/A
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On or before Friday, June 19, 2009
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2008/2009
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N/A
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After Friday, June 19, 2009
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2009/2010
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Contract Local Hotel / Contract Ground Transit Reservation Date
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Hotel Check Out Date /
Transit Date
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Fiscal Year Posting
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N/A
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On or before Friday, June 19, 2009
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2008/2009
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N/A
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After Friday, June 19, 2009
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2009/2010
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Note: Rental car, local hotel, and transit purchases are charged based on the rental return, hotel check out, or final date of transportation; therefore, date of purchase (i.e., reservation) is not applicable.
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Questions? Contact: Alexis Graves, Travel Accounting Administrator: alexisdg@usc.edu
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