Home > ^QuickExpense Report and Check Request Processes

^QuickExpense Report and Check Request Processes

The following describes the processes available for reimbursements and payments by check, when to use each process, and how to access the correct form.

• Attend WEBBA Training for Paper and Form Check Requests
• Attend WEBBA Training for ^QuickExpense (QE) Reports
• Check request and QE payment status
• Accessing a Payment Image in WEBBA
• Suppressing the Security Pop-up in WEBBA (pdf)
• WEBBA login (for QEs and paperless and form check requests)

The WEBBAQ.QUICK Expense Report (QE) process should be used for all reimbursements, regardless of source of funds, amount, or type of expense. Because the QE process consolidates the check request and report of itemized expenses into one online process and programs many of the university's business rules (such as the current mileage and per diem rates), it is the quickest way to obtain a reimbursement.

The paperless check request process is initiated in WEBBA (WEBBA.REQUEST), and requires access approval. A paperless check request does not require the submission of support documentation (i.e., receipts, signatures, or expenditure card embossment). The paperless check request should be used to faciliate payments for the following expenses:

• Cash advances for employees
• Human subject fee payments $25 or less^2,3,4
• Travel and non-travel reimbursements¹

The form check request process is initiated in WEBBA (WEBBA.FORM.CHK.U), and requires access approval. A form check request requires the submission of documentation (i.e., receipts, signatures, and expenditure card embossment). A form check request should be used to faciliate payments for the following expenses:

• Payments for infrequently engaged independent contractors^2,3,4,5
• Registration and memberships fees⁶
• Foreign drafts
• Subscriptions fees⁶
• Prize/award payments^2,3,4
• Human subject fees greater than $25^2,3,4

¹Expenses exceeding $75 or funded by a Sponsored Project Account must be processed in WEBBAQ.Quick.

²Social Security Number required.

³W-9 required if payments total more than $600 per year.

⁴Non-California residents subject to 7% withholding if payments total more than $1500 per year.

⁵One-time payments not to exceed $10,000 (see Classifying and Paying Independent Contractors for more information).

⁶When USC's Corporate Card is not accepted/available.