Direct Deposit and Electronic Deposit Forms

To expedite a reimbursement, complete and submit a direct deposit form. This form can also be used to cancel a direct deposit request. Direct deposit may be set up for employees located in the U.S. Employees with bank accounts located outside of the U.S. will receive their reimbursements via university check, foreign draft, or wire payment.

• Direct Deposit Form (pdf) (for Employees, Faculty and Students)
  

1. U.S. Suppliers: All suppliers located in the U.S., other than construction-related suppliers and Independent Contractors, are required to be set up to be paid via Electronic Fund Transfer (EFT). Domestic EFT payments are processed by USC through the Automated Clearing House (ACH), a secure and fast payment transfer system that electronically connects USC's bank to all other U.S. financial institutions.
   
2. Non-U.S. Suppliers: Suppliers and independent contractors with banks located outside the U.S. are not eligible for EFT. Instead, they will receive university checks, foreign drafts or wire payments. (Wire transfers should only be requested when other payment methods are not accepted by the supplier.) Please see below for more information.
   
3. Electronic Deposit Authorization Form (for Suppliers and Independent Contractors)
   
4. Suppliers capable of transmitting EDI 810 formatted invoices are encouraged to be established as an EDI supplier.  Set-up instructions are provided in a EDI 81 User Guide.  For questions on EDI set-up, contact Jose Salazar: jesalaza@usc.edu. 

Wire transfer requests (Check Request + Wire Transfer Form) are sent via email to Disbursement Control disbursements@usc.edu (preferred) or delivered to UGB 210.  Do not send wire transfer requests in mail.  Do not send wire transfer requests directly to the Treasurer's Office.  Wire Transfer Requests should clearly indicate when funds are due.  Disbursement Control will try to honor the date of request. Note that only Wire Transfer Requests received by Disbursement Control before 11:00 am can have funds disbursed the next business day.

• Wire Transfer Request Procedures
• Definitions of Terms Used on Wire Request Forms

Wire transfer request forms are pdf fillable and, therefore, should be typed. Handwritten forms cannot be accepted.

• International Wire Transfer Request Form (pdf)
• Domestic Wire Transfer Request Form (pdf) 

When a foreign entity requires payment in a foreign currency, a Form Check Request should be submitted and either mailed or delivered to Disbursement Control. The explanation section should include a business purpose and indicate a "foreign draft."

The Form Check Request should be made payable to the entity needing the payment and should identify the amount in the applicable foreign currency. Do not prepare a Check Request in which the foreign amount has been converted to U.S. dollars. The foreign draft will be prepared in the amount and currency requested. The department's ASR will reflect the U.S dollar amount, according to exchange rates provided by the university's bank.

A minimum of ten (10) business days is required to process a foreign draft request, and it is the responsibility of the requestor to submit a properly prepared and authorized Form Check Request to Disbursement Control in sufficient time for processing.

When the foreign draft is ready, a representative from Disbursement Control will contact the requestor. All foreign drafts must be picked up from Disbursement Control. They cannot be mailed directly to the entity.

Disbursement Control is located in UGB 210.