Monday, August 31, 2009
New! Submit Invoices, Check Requests, and Quick Expense Reports to Dedicated Email Addresses
For your convenience and to improve tracking, invoices, check requests, and quick expense reports can now be submitted as scanned documents to email addresses administered by Disbursement Control & Accounts Payable.
Disbursement Control and Accounts Payable will continue to accept hardcopy invoices, check requests, and quick expense reports. Scanning documents and sending them via email is an option.
Invoice Email Submission
Scanned Invoices can be submitted to the following email address by suppliers or departments:
Invoices must reference an open USC purchase order. Invoices will be paid within five (5) business days upon receipt, provided there are no problems with the invoice (PO number is included, purchase order is open, required approvals are attached, funds are available, etc.).
Check Request and Quick Expense Report Email Submission
Scanned check requests and quick expense reports can be submitted to the following email address:
Scanned check requests and quick expense reports must be approved via an expenditure card imprint and must be submitted with all the required support documentation (e.g. receipts). Check requests and quick expense reports will be paid within five (5) business days upon receipt, provided there are no problems with the request (funds are available, required approvals are attached, etc.).
Additional Comments
Once an invoice, check request, or quick expense report is emailed, do not submit originals via mail or drop off.
Staff in Disbursement Control & Accounts Payable will communicate with departments via email should any questions regarding the email submission arise. For example, if an emailed submission is missing information the request willl not be bounced via campus mail. Instead, an email message requesting the additional information will be sent to the department.
We hope you find the email box alternative a convenience.